Finance · Expenses

Every kobo out, on record.

Log school spending as it happens, attach receipts, and sort each expense into categories the bursar and the board both understand. Month end stops being a hunt through drawers and memory.

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Expenses

Every kobo out, on record.

How it works Plan FAQ

Log

Record spending the day it happens.

Fuel for the bus, chalk for the classrooms, repairs after a storm — each expense enters the log with its category while the details are fresh. Small purchases stop vanishing into petty-cash fog.

Expenses logged with categories at entry
Petty cash and large purchases in one book
No end-of-month reconstruction from memory

Expenses — Record spending the day it happens.

Prove

Every expense carries its receipt.

Snap a photo of the receipt or supplier invoice and attach it to the entry. When the auditor visits or the owner asks, the proof sits beside the figure — not in a shoebox somewhere.

Receipt photos attached to each entry
Missing receipts flagged before month end
Auditors see proof beside every figure

Expenses — Every expense carries its receipt.

Review

The bursar signs off before money moves.

Larger expenses wait for approval before they count as committed, so surprise spending surfaces while it can still be questioned. The principal sees what is pending, not just what is gone.

Approval step for spending above the norm
Pending items visible before they commit
Declined requests stay on record with reasons

Expenses — The bursar signs off before money moves.

Report

Month end tells its own story.

Category summaries assemble themselves from the log — transport, maintenance, office, feeding — ready for the management meeting. Nobody spends the weekend rebuilding the month from scraps.